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Why Use Professional Proofreaders?

 

After all, your writing says a lot about your business. At ProofreadNOW, we know that even small mistakes can change how people think of you and your organization. A professional proofreader spots the things your brain skips past: small grammar slips, missing or wrong words, awkward sentences, and tiny punctuation mistakes that can make you look careless. 

Our Power-of-Two™ process means that every document you send us is carefully reviewed by two professional human editors, not an AI bot. 

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We offer three core services (in English and Spanish). You get the right level of help for each document, whether you need a final polish or deeper editing for rewrites, tone, and impact.

Core Services Description

 

Clarity Proofreading

 

Clarity Proofreading is your final safety check before you hit send or go to print. We correct:

  • Spelling.
  • Grammar.
  • Punctuation.
  • Typographical errors.
  • Inconsistent capitalization, numbering, and formatting.
  • Obvious word choice errors.
  • Confusing phrases.

Choose Clarity When:

Your document is almost final, and you want a thorough error check.

Think: “Fix what’s wrong so I don't look foolish.” 

  • We do a final-stage error check for almost-ready-to-send documents.
  • We focus on correctness, consistency, and basic clarity.
  • We conform to your firm’s style guide and tone.

 Clarity Is Best for:

  • Legal briefs and contracts that are almost final.
  • Client letters, proposals, and reports.
  • Newsletters and marketing pieces that are already well-written.

 

 

Style Copyediting

 

Style Copyediting goes beyond error correction to improve how your text reads. In addition to correcting grammar and mechanics, we:

  • Smooth transitions and fix awkward sentences.
  • Improve flow, tone, and readability.
  • Flag unclear logic, missing context, and inconsistencies.
  • Combine varying writer styles to make the document sound as if one person wrote it.

Choose Style When:

Your document is still rough or is a draft.

Think: “Fix what’s wrong and make it sound better, more compelling.” 

  • You need writing help.
  • You want us to improve tone, flow, and readability.
  • You want to have our experts address awkward phrasing and unclear logic.

Style Is Best for:

  • AI-generated or heavily edited content.
  • Drafts written quickly or by multiple authors.
  • Legal briefs.
  • Research papers.
  • Marketing, web, and thought leadership pieces that need polish.

 

Specialty Editing

 

Who should use Specialty Editing? Any writer with a document that requires a specialist in your industry’s language. Our seasoned specialty editors have experience in the following industries:

  • Law
  • Healthcare
  • Finance
  • High Tech

Your technical terminology will be preserved.

Choose Specialty Editing When:

Your document is targeted at professionals and includes industry-specific jargon, concepts, and cited material. 

Think: “Understand my special industry terminology and fix what’s wrong.” 

Select one of our Specialty Editing services if you are: 

  • A paralegal or a lawyer writing a brief.
  • A lawyer writing a paper for other lawyers or a law publication.
  • An MD or specialist writing a research paper for peer review.
  • A clinic producing quarterly MD updates.
  • A finance professional writing the finance section of an annual report.
  • An engineering firm producing a proposal or a service description.

When your document is aimed at the general public, choose general editing. If unsure, just ask us.

What Won’t We Do?

While we offer in-depth proofreading and copyediting for many industries, there are some tasks and types of documents that we don’t handle. If you have any questions, please call us at 855-687-3348 or send email to info@proofreadNOW.com.

  • We do not process academic papers (graduate or undergraduate) or entrance essays of any kind. To do so would be highly unethical. Companies that proofread class assignments or entrance exams are doing humanity a disservice.
  • We do not proofread novels, personal fiction, or personal book manuscripts.
  • We do not process documents that have been machine-translated from one language to another at the CLARITY level. If a submitted document was written by someone who is not a native speaker of the document’s language, we reserve the right to charge for the job at our Style Copyediting rates. 
  • We generally do not reformat documents.
  • We do not reformat citations and bibliography sections to match a particular style, such as AMA or APA. We look for consistency issues and mistakes but the final citation format conformance with published styles is the author’s responsibility. The final format is in your hands, because your computer may have different formats, your printer may have different settings, and what you see in your view may differ from what we see.
  • If you send us a PDF document, we comment on formatting in very broad strokes. If you send us a Word document, we may adjust rough settings, but we do not repaginate. We don’t create a new table of contents.
  • We do not offer typesetting or layout editing services. We mark font variations when they are striking, but we do not reset fonts or stylized text to conform to your style. That is up to you.
  • Because of the nature of our service engine, we generally do not provide extensive fact-checking. Personal names, telephone numbers, addresses, and non-major geographical names are not verified, as a rule. Generally known names and geographic locales, e.g., U.S. presidents and major cities, are checked.
  • We do not check math beyond clearly obvious values.
  • We do not proofread work that is morally offensive. ProofreadNOW.com Management reserves the right to determine what work submitted to our server is morally offensive.