GrammarPhile Blog

Tips for Avoiding Gender Bias in Your Writing

Posted by Kelly Creighton   Oct 12, 2017 7:30:00 AM

gender balanceA bias is a strong inclination of the mind or a preconceived opinion about something or someone. Most of the time, biases occur on a subconscious level and people aren’t even aware they have them. But everyone still holds biases; it’s simply human nature to be partial toward certain things and not toward others, for a multitude of reasons. A lot of biases can be good, like being partial toward initiatives that help children from low-income families. Some can be neutral, like preferring to read New York Times bestsellers instead of The Wall Street Journal. And some biases are generally considered negative, like racial, age, cultural, and gender biases.

What Is Gender Bias in Writing?

Gender bias in writing occurs when writers:

  • Only speak to men or women in their writing (automatically assuming their audience consists of only males or only females).
  • Only refer to men or women within the content itself that they’re writing (i.e., not giving examples and resources that include both women and men).
  • Automatically associate certain thoughts, actions, emotions, or objects to men and or women (i.e., “Get him that power tool he’s always wanted” or “She’ll love that shopping spree sweepstakes.”)

Avoiding gender-bias writing isn’t about being politically correct. It’s about actively ensuring you’re not alienating or ignoring an entire gender in your writing when you’re speaking to an audience that will most likely consist of both genders (i.e., people in the workplace, readers of a text book, and readers of marketing and advertising materials).

Know Gender-Bias Language and Alternatives

In the past, English speakers and writers were usually instructed to use masculine nouns and pronouns (e.g., “man,” “he,” “his”) in situations where the gender of their subject(s) was unclear or inconstant, or when a group to which they were referring contained members of both sexes. However, most English language readers no longer recognize the word "man" as being synonymous with "people." And instead of terms like “mankind,” “humankind” is used.

Here are some alternative options to using “man,” “he,” or “his” when referring to people in a situation where gender is unclear or inconstant. Keep in mind that each option may not be relevant or grammatically correct to use in every situation.

Alternate Between “he” and “she”

Original: Ask the customer whether he is happy with his new product. If he is, ask him more about it.

Alternative Option: Ask the customer whether he is happy with his new product. If she is, ask her more about it.

Replace the Pronoun with an Article

Original: Ask the employee to submit her report.

Alternative Option: Ask the employee to submit a report.

Remove the Pronoun Altogether

Original: Ask the speaker whether he is ready to give a speech.

Alternative Option: Ask whether the speaker is ready to give a speech.

Use a Plural Antecedent for the Pronoun

Original: Ask the teacher if he is prepared to give a lesson.

Alternative Option: Ask the teachers if they are prepared to give a lesson.

Switch the Gendered Pronoun with Who

Original: A new employee will be better prepared if she receives adequate training.

Alternative Option: A new employee who receives adequate training will be better prepared.

Write in the Imperative Mood

Original: A new employee must be ready to work on his first day on the job.

Alternative Option: Be ready to work on your first day on the job.

Apply Gender-Neutral Terms When Possible

Original Alternative Option
mankind humankind; people; humanity
manpower work force; employees
mothering caring; nurturing
fathering producing; creating; fostering
policeman police officer
postman postal worker; postal carrier


If you want to avoid gender bias in your writing, know your audience first. If it’s unclear whether they’ll be all male or all female, then use some of the alternative options listed above, as well as gender-neutral terms. 

It’s important to avoid gender bias in your writing because you always want to speak directly to your audience, especially in the workplace and when writing marketing materials and advertisements. It’s imperative to speak to your audience and not leave some of its members out, especially if you are working with assumptions and subconscious beliefs (e.g., only men work in the sciences, and only women buy clothing for children) and not hard data and research about members of your audience. Communications are becoming more and more gender-neutral in today’s world, so it’s vital to keep your writing bias free if you want your writing to be as effective as possible with an audience.     

What are your thoughts on gender bias in writing? Please share in the comments below.


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Topics: bias, avoiding gender bias, gender bias

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