GrammarPhile Blog

Simplify

Posted by Kimberly Largent, aka Persnickety Editor   Oct 17, 2019 7:30:00 AM

I recently stumbled upon material on business writing that was written by Minerva Heller Neiditz and published in 1993. Although the material needs some minor updating, I was surprised that much of it still applies today in business writing. Neiditz, who is presently 87 years old, wrote this book when she was 61. She’s written several books since; her most recent was published when she turned 85. Neiditz has a varied background that includes advanced degrees, politics, activism, professor, wife, mother, writer, and world traveler. But this is not the complete list.

Her book “Business Writing at Its Best” (Irwin Professional Pub, 1993) is filled with commonsense material on how to write effective business correspondence. If you struggle with writing simple, effective business correspondence, take a page from the Neiditz business-writing playbook. Here are some highlights of her material. (The below outline is not verbatim from her book, and my comments are enclosed in brackets.)

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Topics: business writing, business communications

Does Having a Voice Matter in Business Writing?

Posted by Kelly Creighton   Mar 8, 2018 7:30:00 AM

Establishing a voice in your writing isn’t just beneficial for writers of novels and opinion-based columns. It’s beneficial for all types of writers, including business writers.

When you distinguish your voice in your business writing, you reveal your professional personality to your bosses, coworkers, clients, and a broader industry-wide audience. Instead of sounding like a robot rambling off statistics and numbers in a report, or coming across as an unreliable novice, you become an approachable expert who can offer real guidance and support when necessary.

Continue reading to see the benefits of establishing a voice in your business writing, as well as some tips for developing and maintaining your voice.

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Topics: business writing, writing voice

What You Need to Know About Business Writing in 2018

Posted by Kelly Creighton   Jan 4, 2018 7:30:00 AM

With the advent of new communication technologies and platforms, business writing in the 21st century has drastically changed. Regardless of your industry or occupation, there are certain things you’ll need to know as 2018 begins, if you want your business writing to remain effective.

Data Will Drive Your Business Writing

In 2018, every organization’s reliance on data will increase significantly, especially when it comes to business communications and reporting. According to The Economist, the world’s most valuable resource is no longer oil, but data. And how each business decides to write about the hundreds of terabytes of data it encounters can make or break its success.

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Topics: business writing, business communications

Here's the Best Time for You to Write, According to Science

Posted by Conni Eversull   Jul 20, 2017 7:30:00 AM

Does it seem as if sometimes it’s so easy for you to focus on your writing, while at other times even the whir of a fan can distract you?

If you haven’t discovered the best time to write, you’re not alone. It can seem tricky at first. In fact, there’s a science to it, and there’s no one-size-fits-all answer. But even though there’s a science to it, it’s not rocket science, and finding the best time to write can be simple once you know where to start.

Here’s how you can find the perfect time of day to write, step-by-step.

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Topics: business writing, writing tips

5 Tips to Beat Writer's Block

Posted by Kelly Creighton   Jun 29, 2017 7:30:00 AM

There you are, staring at a blank screen with a blinking cursor that’s mocking you. You have absolutely no ideas and a deadline that’s looming. You feel as if you’ve forgotten the entire alphabet overnight and couldn’t even write your name if the fate of the world depended on it. Panic starts to set in, and you finally realize that you’re experiencing writer’s block.

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Topics: business writing, creative writing, fighting writer's block, beat writer's block

10 Online Courses to Improve Your Writing Skills

Posted by Kelly Creighton   Jun 22, 2017 7:30:00 AM

Even if you've been writing for fifty years and have learned every grammar rule or writing technique known to man, you'll still be able to find an online course on the list below that’ll strike your fancy. Because, if you’re truly a master of the written word, the only thing you'll ever be certain of when writing is that language rules and trending writing techniques change all the time. This is what makes writing exciting, whether you're writing case studies, proposals, web copy, or a detailed report. If you write for a living, then you need to constantly improve your writing skills.

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Topics: business writing, effective writing, writing skills

Improve Your Writing Today with These 10 Apps

Posted by Kelly Creighton   Jun 8, 2017 7:30:00 AM

In the workplace, chances are good that every day you’ll have to write something to support your organization. Whether it's a marketing brochure, an employee review, a weekly report, an email or a sales proposal, there is always something that needs to be written so you can share information with others. And if you need the help of others to create your document, it can make the task even more difficult. Writing can sometimes seem to be a daunting task. 

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Topics: business writing, writing tips, effective writing

Formatting Tips to Make Your Writing Stand Out

Posted by Phil Jamieson   May 18, 2017 7:30:00 AM

Most writers want to believe their writing will be read, understood, liked, and shared with others simply because it’s well written. They believe the essence and content of their writing and its message is what really matters. But that’s not always the case. Many times documents and posts will go unread simply because they’re not properly formatted, regardless of their content.

Use the tips below to format your writing in a way that will make it stand out, and make it easier for your audience to read. 

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Topics: business writing, effective writing, consistency in writing

Are You Damaging Your Professional Reputation?

Posted by Conni Eversull   May 11, 2017 7:30:00 AM

Formality in the workplace has waned, but don’t let that affect your sense of professionalism, especially when you’re writing something on a digital device. Once you type something on your computer, there is a permanent record of it. Quickly typed emails can be saved and shared. Even deleted documents and posts can be recovered. So you should be cautious of writing mistakes you’re prone to make, and avoid them before they damage your reputation.

Here’s a list of writing errors that can damage your reputation, and what you can do to avoid making them.

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Topics: business writing, formal writing, effective writing, informal writing

How to Build a Successful Writing Culture for Your Team or Organization

Posted by Kelly Creighton   May 4, 2017 7:30:00 AM

teamworkBusinesses spend millions of dollars on advertising, day-to-day operations, research and development, personnel, and acquisitions. But they seldom focus on how they will develop and manage a successful writing culture. Yet building and maintaining a successful writing culture for a business is essential to all its operations. It establishes effective and clear communication, and fosters a collaborative and positive environment. 

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Topics: business writing, effective writing

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