GrammarPhile Blog

Excellent advice abounds for how to be a better writer in specific fields: public relations/marketing, law, medicine, technology, etc. Despite the nuances specific to those disciplines, certain rules for good business writing apply across the board. Our tips aren’t all-inclusive, but if you follow these guidelines, you’ll improve your business writing exponentially.

We discuss the first six tips, relating to content, today and in Part 2 next week. The third week in Part 3 we'll talk about how to fine-tune what you’ve written.

Topics: business writing, writing tips, legal writing, writing for your audience, public relations writing, medical writing, marketing writing

The new year is an absolutely perfect time to make new beginnings in many areas, including your writing. In the same way you might clear out and unclutter your house or apartment, you can rid your writing of redundancies, tautologies and pleonasms — those repetitive words and phrases that include but are not limited to extra words that say the same thing (e.g., begin anew, free gift), words used with acronyms that are part of the acronym (e.g., PIN number, UPC code) and superlatives used for emphasis (e.g., absolutely perfect). The end result will be a positive improvement in your writing, making it tighter, much more concise and infinitely clearer.

Topics: business writing, financial writing, legal writing

Because January is a big month for exercise resolutions, our posts this month focus on whipping your writing into better shape.

Topics: business writing, technical writing, government writing, financial writing, scientific writing, legal writing

Our last post talked about how to identify the clichés in your writing and why you want to get rid of them. This post tells you how to do that.

The first step to eliminating clichés is understanding what they mean. Given that we use clichés because they’re seemingly widely understood, discerning their meaning should be relatively easy, right? Well, yes … if you understand the meaning. That’s not difficult with some of the examples given in the previous post (e.g., few and far between, think outside the box, path of least resistance). But with idioms that have become clichés, it can be more daunting.

Topics: business writing, idioms, cliches

 

Out with the old, in with the new. Familiar? Yes. Inspiring? Not so much.

That’s how it is with clichés — we love them and use them because they’re easy to remember, don’t require much effort or creativity, and are a widely understood shorthand that captures the essence of a person, situation, event, etc. But they also make for writing that feels tired and unoriginal. And if familiarity breeds contempt, it’s easy to see why editors attack such hackneyed expressions with the fury of a woman scorned.

Topics: business writing, idioms, cliches

Here is a guest post written by Lisa Shoreland.

Fun to say. Not so easy to spell. But sure to bring your writing to life. Onomatopoeia refers to words that – when you say them aloud – suggest the sound of the objects they name. Examples abound:

Topics: onomatopoeia, literary devices, business writing

Whether writing web copy, an annual report, a proposal, email, or a marketing brochure, all of us want our written business communications to be clear and concise. Most important, we want them to be read! Ambiguity that causes confusion or missed errors can detract from our company's credibility and distract readers from getting the message we're delivering. If we make mistakes, many readers will simply put our message aside and go on to their next task. Today, we'd like to offer three simple tips to improve your written business communications:

 

Topics: business writing, punctuation, spell check

Topics: quotations, business writing, punctuation, grammar

Topics: misused words, business writing

Topics: writing guidelines, business writing, proofreading, proposals, grammar, writing style, writing