GrammarPhile Blog

Ditch These Phrases from Your Business Communications

Posted by Kimberly Largent, aka Persnkickety Editor   Aug 22, 2019 7:30:00 AM

Today, the Persnickety Editor is suggesting you ditch certain phrases from your writing. Review the sentences below and try to identify these oft-used phrases found in business communications that are wordy, awkwardly written, have no clear meaning, make you chuckle when you actually picture in your mind what is written, and simply don’t belong in a business communication. Caution: There could be more than one per sentence…

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Topics: business phrases to stop using

I Can Help Get Your Copy Perfect

Posted by Confessions of a Persnickety Editor (aka Kimberly Largent)   Aug 15, 2019 7:30:00 AM

First, a short quiz …

Of the two sets of sentences below, pick the one sentence from each set that seems as though it would more effectively serve a marketing or advertising piece (or any piece, really).

1. Our Acme space-saver products will help eliminate clutter in your office.
2. Our Acme space-saver products will eliminate clutter in your office.

1. Give Staff Savers a call! We’ll ease the burden on your overworked staff!
2. Give Staff Savers a call! We can help ease the burden on your overworked staff!

I don’t know about you, but I want the Acme space-saver product that is determined to do the decluttering (option #2). I don’t want the wishy-washy company that’s going to “help” me declutter my office. So when it comes to writing your copy: Be bold! Be assertive! Be confident! And be certain to eliminate the word “help” from your copy!

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How to Repair Sentence Fragments and Run-On Sentences

Posted by Phil Jamieson   Jul 18, 2019 7:30:00 AM

As people use technology more and more in their everyday lives, it’s becoming common to write and speak in fragmented and run-on sentences. Just think about the last batch of text messages or emails you wrote, or the last social media post you read

What Is a Sentence Fragment?

Sentence fragments are grammatically incorrect because they are incomplete. They are usually missing a subject, object, or verb, or they don’t express a complete thought on their own. But sentence fragments are used all the time in writing and speech so it’s easy to miss them or mistake them as being grammatically correct. Consider the following passages:

  • Looking forward to seeing you at tomorrow night’s gala.
  • Be sure to keep our customers satisfied. No matter what.
  • There are some documents that still need to be signed. The client agreement. And the manufacturer’s agreement.

Sentence fragments are used in everyday speech, especially during brief exchanges of dialogue. In fact, sometimes people seem stuffy or odd if they don’t use sentence fragments when interacting with others. For example, if someone asked you in an email, “Did Sue ever get back to you about tomorrow’s meeting?”, it would be perfectly okay to respond with, “Still waiting for her reply.”, although that reply is technically a sentence fragment. Many writers use sentence fragments for stylistic reasons to emphasize certain ideas, phrases or passages. Consider the following example:

Once Maria learned that the vaccine that she was using was causing unforeseen and fatal illnesses, she threw every vial she had of it away. Every single one. And never used or spoke of it again.

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Topics: sentence structure, sentence fragments, run-on sentences

QUIZ: Find the Best Option to Repair the Grammatically Incorrect Sentence or Phrase

Posted by Phil Jamieson   Jun 21, 2019 7:00:00 AM

Sometimes there are multiple ways to edit and revise a sentence or phrase in order to make it more grammatically correct, but sometimes there aren’t. Review the sentences and phrases below and select the best option for repairing the grammar mistake that you find. And be sure to share your results with us in the comments.

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Topics: quiz, grammar quiz

Master Using the Passive Voice Effectively

Posted by Kelly Creighton   Jun 6, 2019 7:30:00 AM

Writers are typically instructed to write in the active voice because it leads to clear and engaging writing. But writing that uses the passive voice is often associated with vagueness and long-windedness. Consider and compare the following sentences:

  • The surgeon severed the young girl’s carotid artery while he was performing surgery.
  • The young girl’s carotid artery was severed during surgery. 

What differences between the two sentences do you notice—aside from the fact that one of the sentences is written in the active voice and one is written in the passive voice? Which sentence do you think is clearer or more effective? And which one would you be more likely to use or write yourself?

Although we’re often instructed to avoid the passive voice like the plague in our writing, it does have its merits when used strategically and effectively.

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Topics: passive voice, active voice

How to Cut and Polish Your Writing for Your Editor or Proofreader

Posted by Conni Eversull   May 30, 2019 7:30:00 AM

As a writer, you need to trust your editors and proofreaders, but you should still spend at least some amount of time polishing your writing before handing it over to them. Sure, this makes things somewhat easier for your proofreaders, but it also ensures clearer, better writing overall.

Do you have a clear review process that you follow before passing your work along to your proofreaders or editors? If not, here are a few things to consider if you want your writing to be the best it can be before giving it to someone else to edit.

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Topics: editing, proofreading, writing

Quiz: Can You Identify the Writing Mistake?

Posted by Phil Jamieson   May 2, 2019 7:48:41 AM

AchillesNearly everybody has an Achilles’ heel when it comes to writing…that one grammar rule you can’t remember without double-checking a grammar guide first, or that tough-to-spell word you have to check in the dictionary every time you write it (so you don’t look dumb). Some writers aren’t great with prepositions, yet they never confuse verb tenses, and other writers aren’t great with punctuation usage, but they never misspell any words, and so on. Such Achilles’ heels in writing are why writers prefer to rely on editors and proofreaders.

What’s your Achilles’ heel in writing? Take the quiz below to see if you come across it. Then be brave and share your results with the rest of us in the blog comments.  

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Topics: quiz, grammar quiz

10 Things Popular Style Guides Don't Always Agree On

Posted by Kelly Creighton   Apr 26, 2019 7:30:00 AM

We can all agree on lots of things when it comes to writing. For example, everyone knows that grammar is important, and that proper spelling makes for good readability. Capitalizing proper nouns and lowercasing most other words make things clear for your readers. And most punctuation is pretty standard. Generally, if you’re sloppy in these areas, people will just put your text down, or worse, throw it away. But there are many things editors and publishers don’t agree on, simply because they’re following different style guides. For example, a psychology researcher will follow a style guide that is very different from the style guide a marketer who is writing web copy for a business will follow. The end result is their published works can look quite different.

Style guides exist to establish a set of standards for the writing and design of written works, either for general use or for a specific publication, organization, or industry. And due to this, they don’t always have the same set of standards, as different style guides exist to address the needs of different sets of readers and writers.

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Topics: Style Guides, Popular Style Guides

QUIZ: Can You Identify and Name the Grammar Errors?

Posted by Phil Jamieson   Apr 4, 2019 7:30:00 AM

Knowing that you’ve just read a sentence or passage with a grammar error in it and being able to identify exactly what that grammar error is are two separate things. Do you think that you’re good at naming common grammar errors when you see them, using the appropriate terms?

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Topics: grammar quiz

Exploring the Structure of the Perfect Paragraph

Posted by Phil Jamieson   Mar 21, 2019 7:29:20 AM

Take a moment to consider what you learned about paragraph construction from your writing and composition course work in grade school.

Did you have to write standalone paragraphs with specific formulas and requirements about some sort of topic that you thought was mundane or boring? Were you able to write about your opinions and form arguments in standalone paragraphs? Or were you required to write paragraphs about more objective information that was provided to you beforehand? And did what you learn about writing paragraphs in high school, college, or the workplace change how you understand paragraph construction?

Now, do you think that there is a “perfect paragraph” formula? And do you think there is a one-size-fits-all paragraph structure for us all to follow?

How we construct paragraphs has a lot to do with how and what we were taught in the past, as well as what we read, write, or edit on a regular basis. Keep reading to see if what you understand about constructing paragraphs coincides with your training, learning experiences, and everyday reading, writing, or editing experiences.

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Topics: paragraph, paragraph construction

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